This specialized offshore insurance manager is looking to recruit a Office Manager & Company Secretarial Administrator for their growing Gibraltar based operation.

The Office Manager & Company Secretary has a dual function. This is to provide a full company secretarial service to the directors and other senior management and to maintain the firms property and resources / external supplier relationships in a professional manner. The company has chosen to do that as they are a specialist start up department of an established insurance manager and as the minute they feel both jobs could be done by a single individual.

Later as the firm expands (as per the business plan) there will be an opportunity to specialize in one direction.

With regards to the company secretarial duties these will include preparing agendas for client board meetings and AGMs and supervising the minute taking. As well as that the Office Manager & Company Secretary will also maintain all relevant Company Secretarial documentation such as register of members, directors register and statutory books.

Lastly the successful applicant can expect to maintain the client bank accounts from an administrative point of view and also the diary of compliance / regulatory events.

On the Office management element in this vacancy, the successful applicant can expect to undertake the following responsibilities and duties:

Note: These all involve administering the office –

- in terms of call handling, taking charge of the main company inbox

- helping with the production of marketing documentation / presentations and maintaining the central company diary.

They also involve supporting the team:

– travel & accommodation arrangements, concierge duties and arranging the catering for internally held meetings.

The Office Manager & Company Secretary has takes charge of facilities:

– maintaining the office, supervising cleaning and maintenance suppliers and ensuring all resources are maintained and ready for use.

Finally this individual is charged with ensuring full compliance with health & safety regulations for the office and maintaining an inventory of office supplies.

To be considered for the Office Manager & Company Secretary you should have at least a two years experience in company administration and also a couple years experience in an office manager role. It would be beneficial if you have a good knowledge of the Company Act in Gibraltar.

Needless to say excellent organizational, administrative and communication are essential, as is the ability to present a professional business image both internally and externally.

This organisation is keen to recruit the very best available individual they can locate. There fore they have put together a very tempting remuneration and benefits package.